Tri-Rivers Joint Vocational School District Organizational Meeting, Budget Hearing, Regular Meeting

 ___    Mrs. Dyer          ___   Mr. Landon           ___   Mrs. Pinney

 ___   Mrs. Ehret          ___   Mr. McFarland      ___   Mrs. Plotts

 ___   Mrs. Good          ___   Mr. McKinniss      ___   Mr. Rogers

 ___   Dr. Haas            ___   Mr. Park                ___   Mr. Patterson

                                                                          ___   Mr. Sims

Oaths of Office to returning Board of Education members.

President Pro-Tem Glenna Plotts will call for nominations for President.

____________ placed the name of ____________ in nomination.

____________ placed the name of ____________ in nomination.

____________ moved the nominations be closed.

____________ seconded the nominations be closed.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                    ___   Mr. Sims

____________ moved to elect ____________ President of the Tri-Rivers Board of Education.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                    ___   Mr. Sims

President will call for nominations for Vice President.

____________ placed the name of ____________ in nomination.

____________ placed the name of ____________ in nomination.

____________ moved the nominations be closed.

____________ seconded the nominations be closed.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                     ___   Mr. Sims

____________ moved to elect ____________ Vice President of the Tri-Rivers Board of Education.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                     ___   Mr. Sims

Mr. Adam Clark, Executive Director of TRECA Digital Academy

____________ moved to approve the following items:

1. Board Compensation at $125.00 per meeting for all meetings during 2024, this will include mileage for all meetings at the approved IRS rate effective on the date of travel. Mileage will be reimbursed semi-annually through payroll.
2. Regular meeting dates and times for the Tri-Rivers Joint Vocational School District Board of Education will be held on the _____ (day) of the month. The meetings will be held at _____ p.m. at Tri-Rivers Career Center, 2222 Marion-Mt. Gilead Road, Marion, Ohio. The exceptions will be the April and June 2024 meetings, which will be held on Wednesday, April 24, 2024 and Wednesday, June 26, 2024. The Annual Records Commission Meeting will be held in January prior to the Organizational Meeting. The date and time of a regular meeting of any given month may be changed provided such change is made by resolution during some preceding regular meeting or by the President should an emergency situation develop. All Board members will be notified of such changes and appropriate steps taken to notify the public. The regular meeting for January 2024 shall be held following the organizational meeting on January 10, 2024.
3. Board Committees for 2024 will be as follows: 

            Audit/Finance/Policy                                      TDA Sponsor Oversight

            1.  Bob Haas                                                     1.  Debbie Good

            2.  Mick Landon                                                 2.  Bob Haas

            3.  Jim McFarland                                              3.  Ted McKinniss, Chair

            4.  Ted McKinniss                                              4.  Tammi Cowell, Treasurer 

            5.  Eric Park                                                       5.  Charles Speelman, Supt.

            6.  Gary Sims

            7.  Tammi Cowell, Treasurer/Chair

            8.  Charles Speelman, Supt.

            Strategic Planning                                          Superintendent Advisory

           1.  Tara Dyer                                                       1.  Tara Dyer

           2.  Mick Landon                                                  2.  Shelly Ehret

           3.  Michael Patterson                                         3.  Jim McFarland

           4.  Pam Pinney                                                   4.  Eric Park

           5.  Glenna Plotts                                                 5.  Glenna Plotts

           6.  Keith Rogers                                                  6.  Gary Sims

           7.  Chris Solis, Principal                                     7.  Chris Solis, Principal

           8.  Tammi Cowell, Treasurer                              8.  Tammi Cowell, Treasurer

           9.  Charles Speelman, Supt.                              9.  Charles Speelman, Supt.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                     ___   Mr. Sims

____________ motioned to adjourn the Organizational Meeting.

____________ seconded the motion.

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

 ___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

____________ moved to approve the amendment to this agenda.

____________seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

Items 17 and 18 listed below under the Consent Agenda are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board voters on the motion unless members of the Board, staff or the public request specific items to be discussed and removed from the Consent Agenda. The Treasurer and administrative staff recommend approval of all Consent Agenda items.

____________ moved to approve Items 17 and 18 under the Consent Agenda.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

1. Board of Education Service Fund set at $7,500 for 2024. 
2. To approve Charles A. Speelman as Purchasing Agent for Tri-Rivers Joint Vocational School District effective January 1, 2024 through the 2025 Organizational Meeting.
3. To authorize Superintendent Charles A. Speelman to hire employees for existing or newly created positions pending board confirmation at its next regular or special meeting called for the purpose and to accept resignations of current employees on behalf of this board effective January 1, 2024 thorugh the 2025 Organizational Meeting.
4. So that advances can be secured quickly by the Treasurer to cover current expenses or to invest, it is recommended by the Treasurer to cover current expenses or to invest, it is recommended that the Treasurer be granted the authority outlined in the motion below:  Section 1.  Be it Resolved by the Board of Education of the Tri-Rivers Joint Vocational School District, State of Ohio: That the Auditors of Marion, Morrow and Union Counties be and they are hereby requested to issue an order to the Treasurer of their respective Counties to pay the Treasurer of this Board of Education such funds as they may be available for distribution by their respective County Treasurer. Section 2.  That the President and/or Vice President be and is he/she is hereby authorized to sign and the Treasurer to countersign the necessary documents to secure advances and also the secondary documents to secure the semi-annual settlement with the above county Treasurer's during the calendar year 2024. Section 3.  That the authorization herein conferred shall extend to any advances that may be requested during the calendar year 2024. Section 4.  That the Treasurer of the Board be and he/she is hereby authorized and directed to certify a copy of this resolution to the County Auditors of the above said Counties and make such other certifications and reports to these County Auditors as may be necessary to make this resolution effective. 
5. To approve the Treasurer of the Tri-Rivers Joint Vocational School Board be granted the authority and responsibility to determine the funds, to determine the length of time to invest such funds, to secure bids from eligible financial institutions and to invest the interim funds in certificates of deposit in the eligible financial institution or institutions submitting the highest rate of interest for each proposed investment in treasury bills or notes in compliance with applicable statutes.
6. The projected tax budget for FY25 is based on the five-year forecast presented in November 2023. To approve the Tri-Rivers Joint Vocational School District Tax Budget for the period July 1, 2024 through June 30, 2025 as proposed by Treasurer/CFO, Tammi L. Cowell and Superintendent Charles A. Speelman.
7. To approve the Treasurer paying bills due as long as the amount of payment is within the established appropriations. A complete history of bills paid will be provided for board approval each month during regular Board of Education meetings.
8. To authorize the Treasurer/CFO, Tammi L. Cowell, to allocate interest earnings on bank accounts and investments to the following funds:    001 Fund- General, 006 Fund- Cafeteria, 007 Fund- All, 008 Fund- All 
9. To approve the use of Blanket and Super Blanket purchase orders for amounts not to exceed $300,000.00 per order for all non-grant funds and amounts not to exceed the Grant Award per order for all grant funds for fiscal year 2025. The Treasurer may issue "super blanket" purchase orders (certificates) for any amount for expenditures and contracts from a specific line-item appropriation account in a specified fund for most professional services, fuel, oil, food items and any other specific recurring and reasonably predictable operating expense. Such a purchase order (certificate) shall not extend beyond the fiscal year. 
10. Financial Report for December 2023.
11. Paid Bills for December 2023.                                                       

Items 20.1 - 20.11 listed below under the Consent Agenda are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and removed from the Consent Agenda. The Superintendent and administrative staff recommend approval of all Consent Agenda items.

____________ moved to approve the following items as outlined in 20.1 - 20.11.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

____________ moved to approve the following new policies.

Policy 5330.02...............Procurement and Use of Epinephrine Auto Injectors in Emergency Situations

Policy 5330.03...............Procurement and Use of Asthma Inhalers in Emergency Situations

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                    ___   Mr. Sims

____________ moved to approve the Resolution Selecting Garmann Miller & Associates, Inc. as the Design Professional for the CTE Expansion Project.

____________ seconded the motion.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                    ___   Mr. Sims

School Board Appreciation Month

____________ moved to enter into Executive Session.

____________ seconded the motion.

WHEREAS, as a public board of education may hold an executive session only after a majority of a quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

1. In accordance with ORC 121.22G1 - The appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual.

2.  In accordance with ORC 121.22G2 - The purchase of property for public purposes, or for the sale of property at competitive bidding.

3.  In accordance with ORC 121.22G3 - Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

4. In accordance with ORC 121.22G4 - Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation.

5.  In accordance with ORC 121.22G5 - Matters required to be kept confidential by federal law or regulations or state statutes.

6.  In accordance with ORC 121.22G6 - Details relative to the security arrangements and emergency response protocols for a public body or a public office.

Therefore,

BE IT RESOLVED that the Tri-Rivers Joint Vocational School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s) ______ as listed above.

Discussion

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                 ___   Mr. Patterson

                                                                      ___   Mr. Sims

 The Board entered into Executive Session at __________.

Executive Session concluded at __________.

____________ made a motion that the meeting be adjourned.

____________ seconded the motion.

Roll Call:

___   Mrs. Dyer     ___   Mr. Landon            ___   Mrs. Pinney

___   Mrs. Ehret    ___   Mr. McFarland       ___   Mrs. Plotts

___  Mrs. Good     ___   Mr. McKinniss       ___   Mr. Rogers

___   Dr. Haas       ___   Mr. Park                ___   Mr. Patterson

                                                                    ___   Mr. Sims

Meeting declared adjourned at __________.

Next Meeting is ____________.